The Bid or No Bid Meeting

The bid/no bid decision should be made before or immediately at the time the RFP released. As part of the decision process, management should convene a meeting of sales, contract management, and proposal writing personnel and address the following questions:

  • Is there an incumbent contractor?
  • What is the scope of work?
  • Do we have a customer-specific solution?
  • Do we need subcontractors?
  • If we need subcontractors, have they been identified and signed teaming agreements?
  • Are subcontractor agreements exclusive?
  • Are the subcontractors capable of producing the required work? Can they contribute to the proposal writing process?
  • Who do we know at the procuring agency, and how do they fit into the decision making process?
  • How does each decision maker view us?
  • Does each decision maker prefer us or someone else?
  • Do we know who the evaluators are and have we sold each evaluator?
  • Is there funding for the procurement?
  • Why will they select us?
  • Who is the competition?
  • What are the win themes?
  • What differentiates us from the competition?
  • Can we bid a competitive price?
  • Do we have the time and resources to write a winning proposal?
  • What other proposals are being written and how will they impact this decision?
  • Should other bid decisions be changed?

Collectively, the answers to these questions should clearly indicate whether you should bid or not. Be brutal; writing losing proposals is deadly. Not having answers to some of the critical questions is an indicator for a no-bid decision.


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