Deconstruct Request for Proposal
Organize Proposal
Hold Kick Off Meeting



The biggest problem in proposal writing is writers beginning their work without a tightly structured outline. Thousands and thousands of dollars are wasted by companies holding kick off meetings with billable technical staff members (un-billable for the meeting) and not providing them with the structural documents needed to write effectively. Even worse, they will leave the meeting and write uncoordinated and ineffective proposal content resulting in even greater losses of money.

CRMFederal contains instructions and guidelines for deconstructing the RFP, organizing the proposal, and holding a kick off meeting. An excerpt follows:

Everyone on the proposal writing team must be told what to write, in what logical structure, and when it is due. Starting the writing effort without these elements will result in chaos, inconsistency, and wasted money.

You cannot prepare too much for the proposal Kick-off Meeting. Writing an effective proposal is about structure and advanced planning. The structural elements needed to start the proposal writing efforts are as follows:

  • Draft Executive Summary
  • Proposal Outline
  • Requirements Matrix
  • Proposal Schedule
  • .....